Welcome to Outlook Productivity Advanced

The New Way Outlook Users Get And Stay Even More Productive

15 000 people.

320 companies.

12 countries.

These people depend on our Outlook Productivity system to get and stay even more productive.

That, in turn, helps to save their businesses time and money to the value of one month's payroll of Outlook users.

Our 'hybrid learning' format, combining self-study with live facilitator and group support, is clearly a winner.

What's in it for you?

Most people – maybe you too - use Outlook only for email and meeting management. They use their Inbox as a To-Do list. They spend hours every day in their Inbox reacting to other people’s priorities instead of their own. And they believe this is just how life at the office is. How wrong they are. It does not have to be like this. After doing this course...

  • … you will save up to 40 minutes every day. And stop wasting away one month every year.

  • … be in control of your Inbox. No more overwhelm.

  • … transform chaos into order. You are in charge.

  • … leave your desk with the day’s work done.

  • … get into your bed at night with a smile on your face because everything you wanted to do that day has been done. No more “I’ve been so busy today – but what I actually achieve?”

Hear from past participants

When you are ready....

... let's cross the bridge to making your life easier

We start a brand new group every month (more info a bit down the page). You can join for September, October, and November. Click below to apply (options are available on the application page), and I will get back to you within one business day. Submitting your application does not commit you to anything. It just starts our conversation.
Watch Intro Video

90-Second Introduction

Come on in...

Hybrid learning - what's that?

“Hybrid” simply means“a thing made by combining two different elements.“  For example, a hybrid car has both a petrol engine and an electric motor.

What did we combine?

Maybe, like me, you can relate to the following statistic: It has been reported 85% to 95% of people who buy an online course and want to do it all by themselves, without any support, fail to complete the course.

What a waste.

Apparently, most students still need:

  • the structure of a scheduled class
  • an instructor speaking directly to them
  • an instructor answering their questions directly
  • other students to interact with about each class
  • or some combination of those options or others.

That's why we created the hybrid online learning programme format. We combined the flexibility of self-study with the need for human interaction.

How does it work?

Your package includes:

  • Content online 24/7 for 12 months.
  • Independent self-study in your own schedule. 
  • Live online facilitator-led implementation workshops.
  • Synchronous and asynchronous interaction with course leader and fellow students.
  • In-lesson discussions about questions you may have.
  • Membership of a special online forum.
  • Email, WhatsApp, and phone support from your facilitators.
  • The enrolment fee is R1 800 per person. (Due to increase to R1 995 excluding VAT on 1 October 2020.)



This course is exclusively available for users of MS Outlook (2010 and later) on PC/Windows.  Does not work for an outlook.com email account.

If you would prefer to do the self-study course (R947) follow this link to its information page. 


Course curriculum

  • 1

    1. Welcome!

  • 2

    2. Philosophy, Productivity Tips, Tricks and Techniques

  • 3

    3. Declutter your mind and increase productivity

  • 4

    4. Clarity brings power: Make your work visible and actionable

    • 4.1 Using the Map For Action to drive clarity

    • 4.2 See your work in progress in one window

    • 4.3 Start your day proactive and in control

    • 4.3 Quiz: Clarity brings power

  • 5

    5. Time-saving productivity tips in Outlook

  • 6

    6. Calendar: Manage date-specific actions

  • 7

    7. Tasks : How to manage non-day-specific actions

    • 7.1 Introduction to Tasks

    • 7.2 Overview of a task

    • 7.3 Using categories to be more organised

    • 7.4 Action reminders for Phone calls (not date specific)

    • 7.5 Managing 'things to discuss' with someone

    • 7.6 Delegating work: You should only do what only you can do

    • 7.7 Transform your mind dump to actions

    • 7.8 Quiz: Tasks

  • 8

    8. Notes : Keeping track of reference information

    • 8.1 Introduction

    • 8.2 Creating and finding Notes

    • 8.3 Creating a Note from an email

    • 8.4 Quiz: Notes

  • 9

    9. Contacts: The best place to keep person-related information

  • 10

    10. Email - Setting yourself up for email efficiency

    • 10.1 Reference Mail Folders

    • 10.2 Using Search Folders

    • 10.3 Dealing with CC Mail (Courtesy Copy)

    • 10.4 Following up without effort

    • 10.5 Activating BCC (Blind Courtesy Copy)

    • 10.6 Eliminate email distractions

    • 10.7 Custom email notifications - be notified by request, not by default

    • 10.8 Quick Steps: Organise emails with one click

    • 10.9 Quiz: Email setup

  • 11

    11. Email - Turn your emails into organized actions

    • 11.1 Introduction to managing your Email

    • 11.2 Turn an email into an action in Calendar

    • 11.3 Turn an email into an action in Tasks

    • 11.4 Quiz: Transforming email to action

  • 12

    12. Building a trusted Productivity System

    • 12.1 Introduction

    • 12.2 Daily and Weekly reviews

    • 12.3 Support: Refresher webinars; Accountability buddy

    • 12.4 Quiz: Building a Trusted Productivity System

  • 13

    13. In conclusion...

    • 13.1 Course review

  • 14

    14. Bonus Content

    • 14.1 Bonus Content

    • Outlook Templates

    • Adding ONENOTE extension to send Web clippings

    • Creating a PST "Archive file"

  • 15

    New developments

    • Copy of 14.1 Bonus Content

    • Using Outlook Templates

  • 16

    15. Recording of online workshops

    • 15.1 Session 1

    • 15.2 Session 2

    • 15.3 Session 3

    • 15.4 Session 4

    • 15.5 Session 5

Enrolment Fee

The enrolment fee is R1800 excluding VAT per person.   (Please note that this is due to increase to R1 995 per person on 1 October 2020.)

Payment can be made by bank card or EFT.  

We can always make a special arrangement should you wish to make 3 payments of R630.

Outlook Productivity Advanced

Course Schedule

We kick off a new Outlook Productivity Advanced group every month.

Your course content is available 24/7 and you participate  in five live online facilitator workshops running from 15:05-15:55.

The dates of the sessions are determined by month.  Typically the onboarding call is on the first Monday of the month and the other four implementation workshops on the the next four Thursdays. 

To apply for your seat(s), us the form below to let us know how many seats you would like to book for which month. 

We will get back to you within one business day to discuss the finer details and tie up the paperwork.

Click to begin your journey across the bridge. An easier life awaits...

Bonus Material

Apart from the course you also get...

  • Live Online Q&A Sessions (Value R1850 per annum)

    Join a 30-minute online Q&A session (15:00 SAST on Zoom) every second Friday. Bring your questions and get answers in real time. You can join just for your question or stay to hear other's questions and solutions.

  • Private Outlook Productivity Essentials community (Value R1300 per annum)

    You receive complimentary membership of the online community of like-minded people who also want to improve their productivity. You can connect freely, ask questions and give answers to other members.

  • For you to download (Value R450)

    *Course manual for easy reference *Map For Action to keep with you as you process email *Personal productivity checklist *8 Basic Work Habits to Rapidly and Sustainably Increase Productivity PDF

Your Instructors

A wooden door Description automatically generated

Gerrit is a hardworking lazy guy - working very hard all the time to find ways in which to get the right things done easier, faster and better.  To achieve optimal productivity with minimal effort.

What brings him great joy is that the quality of life of every person who implements even a little bit of what they get during a course, will improve. 

A wooden door Description automatically generated

As the voicemail message on his cell phone says:” If I can’t take your call I am either in a workshop or out cycling!”

Duncan’s industrial engineering background and his love of the “ooh” and “aahhh” moments when people learn a really cool trick in MS Outlook, are his inspiration and motivation in helping people use their technology in ways that make them more productive.

Was there life before the Internet, cell phones and gadgets? Duncan’s glad he missed it!


  • What does the enrolment fee cover?

    * All versions: 12 months access to the content for all versions & invitations to fortnightly Outlook Productivity Refresher Webinars * For the Advanced course, add: Five live online implementation workshops & Email and phone support & Exclusive online Outlook Productivity community

  • Is my enrolment and login access permanent?

    You can access the course for 12 months. After that period you may want to invest in an updated version.

  • What support do I get?

    You can communicate to instructors and co-students in every lesson,during the live online sessions. You can email your instructors at any time. You will join an exclusive online open forum Outlook Productivity community. After completing the course you will be invited to fortnightly Outlook Productivity Refresher webinars.

  • Can I not just search the Internet and get the content for free?

    Of course you can. It will, however, take you a lot of time, effort, and some money, to synthesize it all into the course similar to the course you get at the Online School of Productivity. Our course does not just give you the information, but is structured so you get the transformation from your current situation to where you want to be: getting your right things done - with as little effort as possible. Also, the Internet does not give you live support and interactive online workshops specific to this course.

  • Will this course work with my version of Outlook?

    We created the course videos using Outlook 365, and that's what you will see on the course. Due to frequent updates the user interface may be slightly different. Everything you learn works on all versions from Outlook 2010 and later.

  • How long does it take to complete the course?

    Public Advanced courses have an onboarding session followed by 4 weekly sessions. Self-study takes as long as want it to take. In all cases the content remains available for 12 months.

  • Can I do this on a mobile device?

    The Thinkific platform doesn't currently offer an app, but is mobile responsive so you will be able to take your course on the go from any phone, tablet, or computer.

  • Can I apply this course in Outlook for Mac?

    Unfortunately not.

  • Is a certificate awarded?

    Yes, on completion of all modules students receive a certificate. For private in-house hybrid courses the certificate can be customised.

Click to begin your journey across the bridge. An easier life awaits...

Thank you!

Thank you for visiting the Online School of Productivity.

Feel free to contact me on 08 2 PERFORM (082 737 3676) or email me so I can clarify any questions or concerns you may have.

Wishing you a purposeful, productive and fulfilling day.